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Appendix 12
Section Compliance Requirements and Procedures
To maintain its status a Section must comply with the MLA Bylaws and Standing Rules or Order. These are the requirements for continued compliance. The Procedures for ensuring compliance appear below.
1. Its name makes it clear that it is a section of MLA.
2. The scope of its statement of purpose has not been altered.
3. Its bylaws and any amendments or revisions have been examined and approved by the MLA Bylaws Committee.
4. It has maintained a minimum membership of fifty (50) for three consecutive years, unless it was a Section existing on December 31, 1997, with fewer than fifty (50) members. [MLA Standing Rules of Order, 5E]
5. Its officers, Section Council Representative and Representative-Elect, and chairs of standing committees are Voting Members of MLA. Classes of Voting members include Active or Institutional which include the categories of Regular, Life, Fellow, or Emeritus members.
6. That during the past three years at least one annual business or program meeting was held, and that the meeting(s) did not conflict with MLA General or Business sessions.
7. It followed the MLA Bylaws requirement that it not take direct action with respect to MLA business or in the name of MLA in the past year. [Article XI, Section 8]
8. Only voting members of MLA moved and voted on any recommendations made to Section Council.
9. Its purposes, programs and activities remain relevant to those of MLA.
10. The amount of dues charged for section membership does not exceed MLA membership dues for Regular members.
11. It followed the MLA guidelines on "fund raising activities by Association committee or sections" during the past year. [MLA Section Council Procedure Manual, Appendix 2]
12. Its committees maintain appropriate liaison with relevant MLA committees and conform to MLA standards and policies where national matters are concerned.
13. The annual report of the Section has been submitted to MLA Headquarters in a timely manner.
1. Each year Section Council members and Section chairs are given a document that specifies the criteria for section compliance. This information will be discussed at the orientation for Section chairs and a copy will be included in the Council’s and Chair’s procedure manuals.
2. The compliance audit will be conducted every three years for all MLA sections.
MLA Headquarters staff collect the following information on each Section:
- number of members
- amount of dues and whether they are lower than MLA dues
- submission of annual reports over the past three years
- programs or business meetings held within the past three years and do not conflict with MLA general or business sessions
- existence of bylaws which have been examined and approved by the MLA Bylaws Committee
- officers and Section Council members are MLA voting members.
If the Section is in compliance with these basic criteria, no further action is taken.
3. MLA Headquarters notifies the Chair of Section Council and the chair of the Section Council Section/SIG review committee when a Section is not in compliance.
4. The Section/SIG Review Committee will review the MLA data and the other requirements governing sections to determine if other problems exist.
5. The Committee will contact the Section to determine whether:
- there is missing or inaccurate information;
- there are unusual problems preventing the Section from meeting the criteria;
- the Section should consider becoming a SIG;
- the Section should be placed on probationary status; or,
- the Section should be disbanded.
6. The Council’s Section/SIG Review Committee will make a report to the Section Council with a recommendation as to what actions need to be taken. The Council will make a final recommendation to the MLA Board of Directors for their discussion and approval.
Other Section compliance criteria:
- The Section’s name makes it clear that it is a section of MLA.
- The scope of its statement of purpose has not been altered.
- It followed the MLA Bylaws requirement that it not take direct action with respect to MLA business or in the name of MLA in the past year. [Article XI, Section 8]
- Only voting members of MLA moved and voted on any recommendations made to Section Council.
- Its purposes, programs and activities remain relevant to those of MLA.
- It followed the MLA guidelines on "fund raising activities by Association committee or sections" during the past year. [MLA Section Council Procedure Manual, Appendix 2]
- Its committees maintain appropriate liaison with relevant MLA committees and conform to MLA standards and policies where national matters are concerned.
- The annual report of the Section has been submitted to MLA Headquarters in a timely manner.
Procedure Manual Table of Contents
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