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Annual Meeting (NPC) Deadline Dates for Section Program Planning:
MLA 2008
This is a general list of deadline dates for Section Program Planners. More specific and up-to-date information will be sent out by the Council's NPC Liaison over the course of the year, through the program planners' listserv.
The coordinator for the section programming for the 2008 meeting is Mary L. Holcomb, Section Council Liaison to NPC 2008. Her contact information is:
Mary L. Holcomb
Arizona Health Sciences Library
1501 N. Campbell Avenue
PO Box 245079
Tucson, AZ 85724-5079
PHONE: 520 626-2924
FAX: 520 626-2922
EMAIL: mholcomb@ahsl.arizona.edu
| Date | Activity | Responsibility |
| June 4 | Respond to Section Council NPC Liaison with changes to brainstorming list prepared at MLA2007 | Section Program Planners |
| June 28 | Send CONTRIBUTED paper themes/descriptions/co-sponsors to Section Council NPC Liaison | Section Program Planners |
| July 9 | Submit format information for CONTRIBUTED paper sessions to Section Council NPC Liaison | Section Council Planners |
| July 20 | Submit title, description, formats, and co-sponsors of INVITED paper sessions to Section Council NPC Liaison | Section Program Planners |
| Aug 10 | Formal call for contributed papers posted on MLANET; August MLA News in the mail | MLA HQ |
| Oct. 8 | Submit names and contact information for CONTRIBUTED paper reviewers to Conference Planner | Section Program Planners |
| Oct. 29 | Send Conference Planner and Section Council NPC Liaison invited speaker names, contact information, presentation titles and abstracts to be included in the preliminary program. Also send modifications to contributed descriptions for Preliminary program | Section Program Planners |
| Nov 5 | Deadline for submission of structured abstracts for proposed papers --> | Authors |
| Nov 12 | Section Reviewers begin reviewing blinded abstract proposals | Reviewers |
| Nov 26 | Deadline for completion of abstract review process | Reviewers |
| Nov 30 | Informal/SIG Meeting Request form posted on MLANET | Conference Planner |
| Dec 7 | Program Planners give final approval of top 4 papers for their session(s) | Section Program Planners |
| Dec 8-18 | Second round of reviews: Reviewers: look only at unassigned abstracts and rate ONLY if section needs more abstracts to fill program | Reviewers |
| Dec 19 | Send final pick of abstracts to Conference Planner | Section Program Planners |
| Jan 7 | Determine time slots based on quantity of accepted abstracts | Conference Planner |
| Jan 9 | Provide input to Conference Planner and Section Council NPC Liaison on preferred session time slots | Section Program Planners |
| Jan 14 | Determine final schedule | Conference Planner |
| Jan 16 | Send formal notification letter to primary authors of accepted /rejected papers via e-mail. | Conference Planner |
| Jan 21 | Send Conference Planner invited speaker presentation titles and abstracts - Final deadline. | Section Program Planners |
| Send contact information for moderators to Conference Planner | Program Planner | |
| Feb 4 | Send out contact information for accepted papers. | Conference Planner |
| Send Moderators Guidelines to moderators | Conference Planner | |
| Update theme descriptions as appropriate to papers selected vs. the themes described prior to paper selection | Section Program Planners | |
| Feb 11 | Send confirmation to invited speakers | Conference Planner |
| Feb 20 | Send reminder to speakers to update their abstracts with results/conclusions and also gives speakers name and contact information for their moderator. | Conference Planner |
| Feb 27 | Last date for presenters to add results/conclusions or update their abstracts in Abstract Submission Web site. Also last date for presenters to give Conference Planner their AV requirements. - ABSOLUTELY NO EXTENSIONS | Authors |
| Mar 10 | Post abstracts with assigned dates/times to Itinerary Builder on MLANET | Conference Planner |
| Apr 14 | Deadline to submit poster files to Conference Planner for posting in OASIS | Poster Presenters |
| Apr 21 | Submit registrations for non-member invited speakers to Conference Planner | Section Program Planners |
| May 5 | Send final reminder to contributed and invited speakers with room locations and dates/times | Conference Planner |
| May 8 | Deadline for paper presenters to submit their PowerPoint files and handouts to MLA HQ for inclusion on the meeting CD | Paper Presenters |
| May 16-21 | MLA Annual Meeting - Chicago | All MLA Members |
National Program Committee Liaison 2008
Mary Holcomb
National Program Committee Liaison 2009
Jan Cox
Section Program Planners Meetings:
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