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Section Council Mid Year Report 2011

Committee: Section Council

Below is a summary of Section Council activities since the 2010 annual meeting listed under the relevant goals.

Goal 1:  Recruitment, Membership and Leadership in the Profession

Objective:

Evaluate SIGs using Section process developed last year:

• Develop guidelines and criteria for SIG self study and review (purpose, mission statements, meeting need, officer recruitment problems, membership trends etc.)
• Determine factors/symptoms indicating consideration to move from Section to SIG
• Develop process for moving from Section to SIG

A chair and subcommittee has been formed to complete this task. The subcommittee will also

Monitor section compliance activities.

Objective:

• Formulate and implement plans for Section Shuffle at MLA 2012
• Confer with NPC 2012 co-chairs on the details of the room where the Section Shuffle will take place.
• Plan publicity to be placed in MLA News, on the 2012 web site and on the MEDLIB-l listserv both before and after MLA 2012.
• Work with Sections as they develop their plans
• Consider adding SIGs to the Shuffle.
• If a prize is to be awarded, work on criteria, judging, etc.

A chair and subcommittee has been formed and has begun planning for the shuffle. Sections will be solicited for committee members and donations.

Resources Required:

The budget for 2010 was $3500 with the actual costs being $4500 to cover cost of refreshments.  Section Council Budget request of $1000 and Sections will be asked to contribute the remaining $3500. Section Council chair will work with program planners to determine cost for 2012 and adjust budget if necessary.

Objective:

Communicate to the Association, through MLA News, MLA Focus, and Medlib-L, Sections and SIGs activities.

Who, Expertise Needed:

Section Council Chair, Section Council vice Chair, Section Council members, SIG Conveners, Associate Editor of MLA News for Sections and SIGs, MLA HQ Staff.

Resources Required:

Thanks to the hard work of Christine Marton, section council news has been included in MLA News. Plans are to have more comprehensive information in future issues.

Objective:

Continue assisting Sections to complete their elections by the February 15 deadline; provide a biographical form for Section Council nominees to MLA Nominating Committee; develop the slate for the Council’s potential six nominees for the MLA Nominating Committee.  Conduct the elections online, by posting relevant information on the Council’s web site.

Plans are in place to start this process by January 1, 2012.  The experience with 2013 program planners demonstrated an effect way to accomplish this task.

Objective:

Develop a template to assist Sections in compiling and updating their Section history.

The History of the Health Sciences Section has volunteered to lead this effort.

Anniversaries being celebrated in 2012 include:

• Health Associations 60 years

• NAHRS 50 years

• Relevant Issues 30 years

• Research 30 years

• Technical Services 30 years

Goal 2:  Life Long Learning

Objective:

• Develop a timeline for 2013 federated international meeting including dates for paper submission and acceptance that fit the international deadlines.
• Assist Sections to select program planners outside the regular system in order to accomplish the earlier deadline for 2013.
• Work closely with NPC liaison to insure themes are completed by November 1, 2011.
• Continue to sponsor three general session programs at annual meetings.

The 2013 timeline for paper and poster submissions was developed by the 2013 liaison with assistance of the 2012 liaison. The theme development process is on track to be completed by the October deadline.

Resources Required:

$500 for audiovisual equipment for MLA 2012 sessions

Goal 3:  Advocacy

Objectives:

• Send suggestions for Jury for Section Project of the Year Award to MLA President
• Working with MLA Headquarters, recruit vendor sponsor for Section Project of the Year Award

Section Project of the Year committee has been formed. Two announcements have been sent to Section council with another planned within two weeks. Two sections have contacted the Chair that their sections have projects to submit.

Objective:

Serve as a conduit for communication between the Sections and the MLA Board, and between the MLA Board and Sections; encourage Sections to invite Board members to their business meeting at the Annual Conference.

Chair and MLA headquarters have worked together to get required reports from Sections in a timely manner.

Goal 4:  Creating and Communicating our Knowledge

Objective:

Continue process for Section Council/Chapter Council joint programming at MLA 2013.

The committee has topic content and is awaiting confirmation of a time slot to flesh out the concept.

Resources Required:

$800 for breakfast at Section Council 2011 meeting

Objective:

Improve communication between Section Council’s Web Editor, Section Web Editors and SIG Web Editors

:

Section Web Editor has been in contact with Section web editors. Section Council web editor also selected and designed a website for 2013 program planning.

Objective:

Continue to improve communication with SIG conveners to insure receipt of annual reports, updated information for the SIG Directory, and contact with inactive SIGs.  Review any new Section or SIG proposals; determine if SIGs are in compliance with guidelines in Section Council Manual; determine if Sections are in compliance with guidelines in Section Council Manual.

Two potential new SIGs have contacted Section Council Chair. Both have received information concerning the process of SIG formation. No formal applications have been received.

Objective:

Continue to maintain and develop the content of the Section Council web page; incorporate tools and utilities from the new association management software into the Section Council and Section web sites as available; respond to suggestions for improving the ease of use and appearance of the Section Council web page; develop help aids to support Sections and SIG Web Editors to help them identify and implement utilities to enhance their web sites.
A complete review is planned later this year.

MOTION

This report is informational and requires no action by the Board of Directors.

Section Council Officers

Chair – Ysabel Bertolucci

Vice Chair - Jo Dorsch

Webmaster/MLA Editorial Board - Melissa Rethlefsen

Elections Committee Chair  - Beth Whipple

Elections Committee Member -  Lisa Ennis

MLA News Submission – Ysabel Bertolucci, Pat Hammond

Section/Sig Review Committee Chair – Christine Marton

Section/Sig Review Committee Members - Janet Horn, Michael Wood, Ryan Harris

Section Shuffle Chair – Amy Blevins

Section Shuffle Members – Debra Berlanstein, Rhonda Allard, Mary Markland

2013 Joint Program Chair – Terry Jankowski

2013 Joint Program Members - Jeanne Burke, Heather Moberly, Linne Girouard, Colleen Cuddy, Daniel Dollar

2012 NPC Liaison – Linne Girouard

2013 NPC Liaison – Ramune Kubilius

MLA Social Networking Committee/Technology Advisory Committee – Melissa Rethlefsen

MLA Editorial Search  Committee – Diane Cooper

MLA Benchmarking Liaison – Christine Chastain-Warheif

MLA Membership Liaison – David Nolfi

MLA PRRC Liaison - Mellanye Lackey

MLA CE Committee Liaison – Ana Cleveland

MLA Credentialing Liaison  - Priscilla Stephenson

Section Council Representatives

Cancer Librarians Section	Christine Marton
Chiropractic Librarians Section	Janet Tapper
Collection Development Section	Ramune Kubilius
Consumer & Patient Health Information Section	Rhonda J. Allard
Corporate Information Services Section	Janet Collins Horn
Dental Section	Mary Krienbring
Educational Media & Technologies Section	Amy Blevins
Federal Libraries Section	Terrie Wheeler
Health Association Libraries Section	David Sweet
History of the Health Sciences Section	Michael Flannery
Hospital Libraries Section	Pat Hammond
International Cooperation Section	Rick Ralston
Leadership & Management Section	Jo Dorsch
Medical Informatics Section	Beth Whipple
Medical Library Education Section	John MacMullen
Nursing & Allied Health Resources Section	Lisa Ennis
Pharmacy & Drug Information  Section	Jonathan Koffel
Public Health/Health Administration Section	Debra Berlanstein.
Public Services Section	Mary J Markland
Relevant Issues Section	Ryan Harris
Research Section	Diane Cooper
Technical Services Section	Michael A. Wood
Veterinary Medical Libraries Section	Robin Sewell
Section Council Chairs
Cancer Librarians Section	Stephanie Fulton
Chiropractic Librarians Section	Janet Tapper
Collection Development Section	Mary Fran Prottsman
Consumer & Patient Health Information Section	Jana Liebermann
Corporate Information Services Section	Janette Schueller
Dental Section	Elizabeth Kettell
Educational Media & Technologies Section	Dale Prince
Federal Libraries Section	Mabel Trattford
Health Association Libraries Section	Jean Riedlinger
History of the Health Sciences Section	Joan Stoddart
Hospital Libraries Section	Margo Coletti
International Cooperation Section	Brian Bunnett
Leadership & Management Section	Nancy Allee
Medical Informatics Section	Michelle Kraft
Medical Library Education Section	Jodi Philbrick
Nursing & Allied Health Resources Section	Susan Gerding Bader
Pharmacy & Drug Information  Section	Rae Jesano
Public Health/Health Administration Section	Julie Esparza
Public Services Section	Kimberly Pullen
Relevant Issues Section	Max Anderson
Research Section	Carole Gilbert
Technical Services Section	Amy Faltinek
Veterinary Medical Libraries Section	Esther Carrigan

A review of content is planned.