Email and Voting
Email provides an effective method for distributing and discussing business items with Section officers and members. Items for action will be noted in the subject line of the e-mail. A specified time is allowed for on-line discussion followed by a date for votes to be returned to the Section Council Chair.
For a vote to be valid, it must be returned by the Section Council representative via return e-mail to the Section Council Chair. The electronic motions considered and voted on by Section Council are noted as information items at the next Section Council meeting so that they may be included in the official record.
MLA Guidelines For Email And Voting.
Begin with the header “DISCUSSION on ________” or “MOTION on __________” or “VOTE on_________”
Start the body of the message with the following form address:
To:
From: Section Council Member name
Date:
We recommend the following three-week time frame for all motions presented over email:
- Section Council members discuss the motion WITHOUT VOTING for TWO WEEKS
- A message calling for a vote is sent out to all SC members
- The vote is done by E-mail
State in your motion the two deadlines (for discussion and for voting). The Section Council Chair, or a designated person, will tabulate and announce vote results to all Section Council members after the voting deadline has passed.
Section Council communications or discussions may need to be confidential and shared only with your appropriate Section officers until a final decision has been reached.